Current Opportunities

Competition:

Department:

Status:

Within:

Hours:

Salary:

Posting Date:

Closing Date:

Duties:

• Provide administrative support for assigned committees, including: compiling and preparing information, invitations, agenda development, minute taking, editing, correspondence, reports and other documentation.
• Prepare correspondence and reports as directed, as well as, sort, review and store various documents.
• Coordinate revisions to documents such as operational manuals, policies and procedures, and ensure storage physically and electronically as appropriate.
• Use Outlook calendar to manage meeting requests, tasks, follow up flagging, etc. to ensure deadlines are met.
• Perform data entry, manage databases and general reports as directed.
• Work with other Administrative Support Staff and acts as back up for Executive Assistant and for other routine administrative matters.
• Other duties may be assigned and may not be limited to the scope of an individual department.

Qualifications:

• Diploma in Office Administration or equivalent required.
• Medical Terminology course preferred.
• Minimum three years of experience in an Administrative Assistant role preferred.
• Proficiency in MS Office (MS Excel, MS Word, and MS Outlook, in particular).
• Experience in a healthcare environment preferred.
• Experience in document management systems.
• Initiative, sound judgment and attention to detail.
• Work independently and be self-directed in a fast paced and dynamic environment.
• Strong organizational and communication skills, effectively prioritizing tasks to produce high-quality work within deadlines while remaining adaptable and flexible.
• Excellent time management skills and ability to prioritize work and manage multiple projects effectively under minimal supervision.
• Maintain staff & patient/resident confidentiality.
• Exceptional written and verbal communication skills.
• Exceptional Attendance required.
• Must adhere to all policies, procedures, and standards of behaviour of the organization.